Privacy policy · Hired Copilot

PRIVACY POLICY

Last updated June 25, 2026

This Privacy Notice for Hashir Sohail (doing business as Hired Copilot) ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

Visit our website at https://hiredcopilot.com or any website of ours that links to this Privacy Notice
Use Hired Copilot. Hired Copilot is an AI-powered job-search assistant. Users upload their résumé and paste a job posting, and the service generates a tailored résumé and cover letter, tracks their job applications, and generates practice interview questions with feedback. Hired Copilot also has an employer side. Employers can create a company profile, verify their company domain, post job listings, and receive and review applications. When a job seeker applies to a listing, we use AI to score how well their résumé matches the job description and, optionally, to run a short text-based interview, so the employer can review applicants. Employers make all hiring decisions; our AI assists but does not make automated decisions and never automatically rejects anyone.
Engage with us in other related ways, including any marketing or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at privacy@hiredcopilot.com.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice.

What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.

Do we process any sensitive personal information? We do not process sensitive personal information.

Do we collect any information from third parties? We do not collect any information from third parties.

How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information below.

How do we keep your information safe? We have adequate organisational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.

How do you exercise your rights? The easiest way to exercise your rights is by visiting https://hiredcopilot.com/settings/account, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

WHAT INFORMATION DO WE COLLECT?
HOW DO WE PROCESS YOUR INFORMATION?
WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?
WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
HOW DO WE HANDLE YOUR SOCIAL LOGINS?
IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
HOW LONG DO WE KEEP YOUR INFORMATION?
HOW DO WE KEEP YOUR INFORMATION SAFE?
DO WE COLLECT INFORMATION FROM MINORS?
WHAT ARE YOUR PRIVACY RIGHTS?
CONTROLS FOR DO-NOT-TRACK FEATURES
DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
EMPLOYER FEATURES AND JOB APPLICATIONS
AI-ASSISTED CANDIDATE EVALUATION
DO WE MAKE UPDATES TO THIS NOTICE?
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information we collect may include: names; phone numbers; email addresses; job titles; résumé / CV files and parsed content; employment and education history; skills; job postings or descriptions provided by the user; interview practice answers; company name and business information; company domain and domain-verification details; job applications and any message sent to an employer.

Sensitive Information. We do not process sensitive information.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases. All payment data is handled and stored by Gumroad. You may find their privacy notice at https://gumroad.com/privacy.

Social Media Login Data. We may provide you with the option to register with us using your existing social media account details. If you choose to register in this way, we will collect certain profile information about you from the social media provider.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.

Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes log and usage data (IP address, device information, browser type, activity in the Services) and device data (computer, phone, tablet, or other device information).

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

To facilitate account creation and authentication and otherwise manage user accounts.
To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.
To respond to user inquiries/offer support to users.
To send administrative information to you.
To fulfil and manage your orders. We may process your information to fulfil and manage your orders, payments, returns, and exchanges made through the Services.
To request feedback.
To protect our Services. We may process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
Security & abuse/fraud prevention.
Service integrity / diagnosing problems.
To save or protect an individual's vital interest.
To operate the employer side of the Services. Enabling employers to post job listings and receive and review applications, and enabling job seekers to apply to listings.
To evaluate job applications against the job description using AI. To help employers review applicants.
Verifying employers and preventing fraudulent listings. We process company domain and verification details to confirm employers are genuine businesses and to prevent fake or spam job listings.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason to do so under applicable law.

If you are located in the EU or UK: We rely on the following legal bases: Consent; Performance of a Contract; Legitimate Interests (diagnose problems and/or prevent fraudulent activities; understand how our users use our products; protect against/prevent fraud, abuse, and unauthorised access; maintain/secure the service; protect job seekers and maintain trust and safety on the Services); Legal Obligations; Vital Interests.

If you are located in Canada: We may process your information if you have given us specific permission (express consent) or in situations where your permission can be inferred (implied consent). In some exceptional cases we may be legally permitted to process your information without your consent.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We may share information in specific situations described in this section and/or with the following third parties.

The third parties we may share personal information with are as follows:

Advertising and Conversion Measurement: Google Ads
AI Service Providers: Anthropic, OpenAI
Allow Users to Connect to Their Third-Party Accounts: Google account
Cloud Computing Services: Cloudflare
Communication and Email Delivery: Postmark
Functionality and Infrastructure Optimisation: Termly.io
Invoice and Billing: Gumroad
User Account Registration and Authentication: Clerk
Web and Mobile Analytics: PostHog
Website Hosting: Render
Website Performance Monitoring: Sentry

Other users (employers). The Services connect job seekers and employers. When you apply to a job listing, the information in your application — your résumé and the personal information it contains, any message to the employer, your job-description match score, and any interview answers and scores — is shared with the employer who posted that listing so they can review it. The employer is an independent controller of that information. See EMPLOYER FEATURES AND JOB APPLICATIONS below.

We also may need to share your personal information in the following situations: Business Transfers — we may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services and your account, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

With your consent, we also use analytics cookies (PostHog) to understand how the Services are used, and advertising cookies (Google Ads) to measure which ads bring visitors to us. These are set only after you accept in our cookie banner, and you can decline or withdraw your consent at any time.

Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.

6. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?

In Short: We offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies.

As part of our Services, we offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively, "AI Products"). These tools are designed to enhance your experience and provide you with innovative solutions.

We provide the AI Products through third-party service providers ("AI Service Providers"), including Anthropic and OpenAI. As outlined in this Privacy Notice, your input, output, and personal information will be shared with and processed by these AI Service Providers to enable your use of our AI Products. You must not use the AI Products in any way that violates the terms or policies of any AI Service Provider.

Our AI Products are designed for: text analysis; AI applications; AI document generation; AI insights; natural language processing.

All personal information processed using our AI Products is handled in line with our Privacy Notice and our agreement with third parties. This ensures high security and safeguards your personal information throughout the process.

7. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

In Short: If you choose to register or log in to our Services using a social media account, we may have access to certain information about you.

Our Services offer you the ability to register and log in using your third-party social media account details (like your Facebook or X logins). Where you choose to do this, we will receive certain profile information about you from your social media provider. The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, friends list, and profile picture, as well as other information you choose to make public on such a social media platform.

We will use the information we receive only for the purposes that are described in this Privacy Notice. Please note that we do not control, and are not responsible for, other uses of your personal information by your third-party social media provider.

8. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

In Short: We may transfer, store, and process your information in countries other than your own.

Our servers are located in the United States. Please be aware that your information may be transferred to, stored by, and processed by us in our facilities and in the facilities of the third parties with whom we may share your personal information, including facilities in the United States and other countries.

If you are a resident in the European Economic Area (EEA), United Kingdom (UK), or Switzerland, then these countries may not necessarily have data protection laws or other similar laws as comprehensive as those in your country. However, we will take all necessary measures to protect your personal information in accordance with this Privacy Notice and applicable law.

European Commission's Standard Contractual Clauses: We have implemented measures to protect your personal information, including by using the European Commission's Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers. These clauses require all recipients to protect all personal information that they process originating from the EEA or UK in accordance with European data protection laws and regulations. Our Standard Contractual Clauses can be provided upon request.

9. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law. No purpose in this notice will require us keeping your personal information for longer than the period of time in which users have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information.

10. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your personal information through a system of organisational and technical security measures.

We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. You should only access the Services within a secure environment.

11. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 18 years of age or the equivalent age as specified by law in your jurisdiction.

We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at privacy@hiredcopilot.com.

12. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: Depending on your state of residence in the US or in some regions, such as the European Economic Area (EEA), United Kingdom (UK), Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information.

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. If a decision that produces legal or similarly significant effects is ever made solely by automated means, we will inform you, explain the main factors, and offer a simple way to request human review. You can make such a request by contacting us at privacy@hiredcopilot.com.

We will consider and act upon any request in accordance with applicable data protection laws.

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.

Withdrawing your consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us at privacy@hiredcopilot.com.

Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking the unsubscribe link at the bottom of the emails we send, or by contacting us at privacy@hiredcopilot.com. You will then be removed from the marketing lists. However, we may still communicate with you, for example to send service-related messages necessary for the administration and use of your account, or to respond to service requests.

Marketing consent records: When you opt in to our marketing email series, we keep a record of that consent so we can demonstrate it: the date and time, the exact wording you agreed to, the page you opted in on, the privacy policy version, and technical details (your IP address and browser user agent) captured at that moment. We keep this record as proof of consent, including after you unsubscribe, and we delete it when you delete your account or ask us to delete it.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can log in to your account settings and update your user account. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases.

If you have questions or comments about your privacy rights, you may email us at privacy@hiredcopilot.com.

13. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. California law requires us to let you know how we respond to web browser DNT signals. Because there currently is not an industry or legal standard for recognising or honouring DNT signals, we do not respond to them at this time.

14. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

In Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have specific privacy rights.

You have rights including: right to know; right to access; right to correct inaccuracies; right to request deletion; right to obtain a copy; right to non-discrimination; and right to opt out of targeted advertising, sale, or profiling.

To exercise these rights, you can visit https://hiredcopilot.com/settings/account or email us at privacy@hiredcopilot.com.

We have not sold or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months.

15. EMPLOYER FEATURES AND JOB APPLICATIONS

Our Services include an employer side. Employers can create a company profile, verify their company domain (using a work email address and/or a DNS record), post job listings, and receive and review applications. Job listings, including the employer's company name and the role details, are shown to job seekers and may appear on public listing pages that anyone can view.

When you apply to a job listing as a job seeker, you do so through a registered account, and the information in your application is shared with the employer who posted that listing so they can review it. This includes the résumé you choose to submit (and the personal information it contains, such as your name, contact details, work history, education, and skills), any message you include with your application, your job-description match score and its breakdown, and, if you take an optional interview, your interview answers and scores. The employer that receives your application is an independent controller of that information and is responsible for its own use of it under its own privacy practices. We do not control how an employer uses the applications it receives.

16. AI-ASSISTED CANDIDATE EVALUATION

For our employer features, we use artificial intelligence to (a) extract the requirements from a job description, (b) score how well a job seeker's résumé matches those requirements, and (c) optionally conduct and score a short text-based interview. This scoring is based only on the requirements stated in the job description, not on personal characteristics such as age, name, gender, or background. These tools are designed to assist employers in reviewing applicants; they do not make automated hiring decisions. A person at the employer reviews applications and makes all decisions, and no applicant is automatically rejected by our AI. The content involved in these features — the job description, the applicant's résumé, and any interview questions and answers — is processed by our AI Service Providers (such as Anthropic) as described in the artificial intelligence section of this Privacy Notice.

17. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

18. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may contact us at:

Hashir Sohail
Islamabad, Islamabad Capital Territory 44000
Pakistan
privacy@hiredcopilot.com

19. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

You have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. To request to review, update, or delete your personal information, please visit: https://hiredcopilot.com/settings/account.

This Privacy Policy was created using Termly's Privacy Policy Generator.